Document management system

CANEA Document offers several ways to search for information to suit all types of needs. Search via a role-based home page, free text search, virtual folders, subscriptions, favorites and clickable process maps.

The system supports quick and easy viewing of documents directly in the browser. Of course, it works just as well on mobile devices as on a computer.

Document templates for multiple document types control header, graphic layout and content to give you a consistent structure. Information in headers and footers is automatically kept up to date through the templates.

Tagging information and documents with properties vastly improves searchability. The same document can then be displayed in different ways in virtual folders, e.g. by process, department, approver and document type.

CANEA Document handles documents from a life cycle perspective with support for development, review, approval, revision and finally archiving. Referral support helps to ensure both traceability and the accuracy of your business-critical documents.

Support for receipts in several ways. Has the document been read by the relevant employees? Has the document been read and understood? There is also support for distribution receipts for documents that need to be printed out on paper. Electronic signatures can be activated for approving documents, for instance.

From the system's home page, you can quickly and easily access relevant documents. The home page is role-based and primarily displays information relevant for the logged-in user, based on role and requirements. Its design and content can be adapted at both central and individual level.

Full support for archiving, with very good archive searchability and the option to restore archived documents. The user’s permission level controls access to the archive and older versions of the document. All information is version-managed, with full traceability back to earlier versions.

Maintain large numbers of documents with ease. This is often necessary during organisational changes or when information needs to be restructured. Bulk maintenance functions allow an administrator, for instance, to change approver for hundreds of documents with only a couple of clicks of a button.