The right information all the time – without having to look
Maximum availability
Search and find information based on WHAT you need, not WHERE it is saved.
Increased security
Safeguard the accuracy of and changes and access to information – with increased traceability.
Fulfils requirements
Manage information according to standards, legislation and other requirements for document management.
Interested to know more?
Secure and comprehensive management is the right answer
Many organisations have documents scattered over various locations. This increases the risk that documents will go astray and searching for the right information wastes time.
CANEA Document provides secure and comprehensive management of all types of documents in one place. Tagging the information with metadata creates a virtual, multidimensional folder structure. In this way, a document appears in multiple locations at the same time, with authorisation-controlled access. The right information in the right place for the right users at the right time!
Document control for management systems
The organisation’s process-oriented management system benefits from using CANEA Document. All production and distribution of documents is quality-assured and streamlined. Employees always have access to the latest applicable version of all documents directly via the intranet, tablets and phones.
CANEA Document manages all content from a life cycle perspective. This means that the system supports everything from production, publication and modification to archiving and deletion with full traceability and version management. The system manages and structures all types of documents and file formats.
We use CANEA Document
AC Floby supplies world-class automotive components
Automotive Components Floby has been manufacturing products for the automotive industry since 1957. Following changes to its ownership structure, the company needed to build up a new management system.
AkzoNobel creates operational excellence using CANEA
CANEA ONE fulfilled the tough demands on document- process- and workflow management set up by one of the world’s leading companies within paint, with well-known brands such as Nordsjö, Cuprinol and Sadolin.
Verifiable system meets high regulatory requirements
Medical device company Nidacon needed a verifiable system for document management. CANEA ONE was one of few systems that lived up to their stringent requirements.
Functions
Find what you are looking for
CANEA Document offers several ways to search for information to suit all types of needs. Search for information via a role-based home page, free text search, virtual folders, subscriptions, favourites and clickable process maps.
View documents online
The system has support for viewing documents directly in the browser without, for example, having to open MS Word. For the user reading the document, the experience is both quicker and simpler. It is also easy to access information via mobile devices.
Templates that save you time
With the aid of templates, the document headers, graphic layout and content can be controlled to ensure a good and uniform structure. The system lets you manage templates for different types of documents. Information in headers and footers is automatically kept up to date through the templates.
Document properties
Tagging information and documents with properties when they are created vastly improves searchability. The same document can then be displayed in different ways in so-called virtual folders, e.g. by process, department, approver and document type.
Quality-assure the content
CANEA Document handles documents from a life cycle perspective with support for development, review, approval, revision and finally archiving. Referral support helps to ensure both traceability and the accuracy of your business-critical documents.
Read and understood
CANEA Document supports receipts in several ways. Has the document been read by the relevant employees? Has the document been read and understood? There is also support for distribution receipts for those documents that need to be printed out on paper. Electronic signatures can be activated for approving documents, for instance.
Personal home page
With the help of the home page, users can quickly and easily access relevant documents, with the click of a button. The home page is role-based and primarily displays information relevant for the logged-in user, based on role and requirements. The design and content of the home page can be adapted at both central and individual level
Automatic archiving
CANEA Document has full support for archiving, with very good archive searchability and the option to restore archived documents. The user’s permission level controls access to the archive and older versions of the document. All information is version-managed in the system, with full traceability back to earlier versions.
Bulk maintenance
With the system, you can maintain large numbers of documents with ease. This is often necessary during organisational changes or when information needs to be restructured. Bulk maintenance functions allow an administrator, for instance, to change approver for hundreds of documents with a couple of clicks of a button.
With CANEA Document, we have a tool that gives us the ability to undertake systematic quality work throughout the organisation. The effect is a living and user-friendly management system that helps us to do things correctly, save time, and allows us to focus on what is most important – giving our customers the very best care
Christine Rosencrantz, Quality Manager , Frösunda
Uses
Management Systems
Management systems - headache or crowning glory? Read more about how our solutions create optimum conditions for a process-oriented, integrated and living management system.
Document Management
Document management - create order and clarity! Read more about searching, structuring and management of all types of business information and documentation.
Contract Management
Contract management - a strategic asset! The solution for drawing up, negotiating, reporting, archiving and managing contracts in a controlled and secure manner.